Zoom is my favorite video conferencing tool, and I use it many times a week. I get asked by clients all the time to teach them how to use it. Here’s a tutorial! Below, you can click on a timestamp to jump to that topic in the video.
0:30 Launching Zoom
0:49 Personal Meeting ID (PMI) is different for each Zoom account
1:00 What happens if you check the box “Always use PMI for instant meetings on this computer”
1:32 Scheduling a meeting
TIP: I actually prefer to schedule a new Recurring Meeting. see 4:10, even if it’s a one-time meeting, because I’ve noticed that for some reason. people can be confused by the meeting time. Recurring Meetings don’t have a label for the date/time of the meeting.
1:45 Video (when joining a meeting) — on or off?
2:20 Audio Options: I prefer “Both” instead of “telephone only” or “VoIP Only”
2:26 Why I don’t require meeting password, and when to
2:56 “Enable join before host” — check this box if participants already know each other
3:50 Record meeting automatically?
4:10 Recurring Meetings
4:58 How to find the meeting ID / access link / phone numbers again
6:45 What happens if you check the box “Always use PMI for instant meetings on this computer”
(sorry to repeat myself here!)
7:16 How to get into a specific zoom meeting that you created
7:54 How to mute all / make sure all new participants are muted automatically
and whether to “Allow participants to unmute themselves”
8:52 How to stop someone’s video
8:58 How to spotlight (focus the attention on) someone’s video — including your own
I forgot to mention — it’s helpful to “Lock Meeting” if you frequently promote a particular Zoom link. Click Manage Participants, then More, then Lock Meeting.
9:45 How to record a zoom meeting
10:13 Gallery vs. Speaker Views
11:25 Moving the zoom window around, so you can look like you’re looking at the camera
12:51 How to mute yourself or stop your video
13:19 Changing the zoom audio or video settings, including mirror effect, “touch up my appearance”, enable HD, etc.
15:05 the chat room features
15:23 How to change how your name shows up on zoom with “Rename”
15:45 How to chat privately with another participant
16:13 How to save the chat transcript / chat roll in zoom
17:09 How to access the Advanced Settings
17:52 How to share your computer screen
18:35 How to share the screen of your iPhone / iPad / Android device
19:36 How to stop your screen share
21:10 When screen sharing, how to move your little video around to not cover what you are seeing.
21:16 How to annotate (draw) on a screen share
21:51 Remote Control: giving another participant ability to control your computer (move / click your mouse and type)
21:30 How to see the Chat box when you’re in screen-sharing mode
22:50 How to enable breakout groups in Zoom
23:25 How to share screen WITH sound so you can play a video for your participants and watch together.
25:48 How to do Breakout Rooms in Zoom.
26:10 You can rename breakout rooms, or move people from one room to another
26:27 Before starting the breakout room, unmute all so they don’t have to remember to do that themselves, and also recommend an order of speaking, e.g. alphabetical by first name
27:58 How to join a breakout room (as an admin)
28:47 You can’t hear what Leslie is saying because I didn’t record this video with allowing the computer sound to be heard, sorry 🙂 She was saying she’ll test the chat once I leave the room, to see if it comes through to the main chat. (It doesn’t.)
29:08 Re-size the zoom video windows by clicking & dragging either bottom corner
29:35 How to Broadcast a Message (an announcement text) to everyone in the breakout rooms
30:40 Tip: After breakout room, be sure to spotlight your own video again, so people know they’re back in the main room.
There’s “Leave meeting” (which means keeping the room open) and “End meeting” which means closing the room…. so that you can open another room and allow people to enter. With the kind of zoom account most of us have, we can only have 1 room open at a time… so whatever room you aren’t using, don’t just close the window (which equals “Leave meeting”) but do click End Meeting.
***
BIG thanks to those who showed up and helped me out!
Kelsey Lowitz, Whole Life Leadership:
www.KelseyLowitz.com (Life Coach + Acupuncturist for Corporate Women)
Michelle Spurling, Certified Facilitator of Byron Katie’s The Work
www.MichelleSpurling.com
Rosalie Schneider, Life Coach for Parents
www.RosalieSchneider.com
Kim Victoria, Artist and Teacher, Painting With Intention
www.KimVictoria.com
Dianne Allen, Author, Speaker, Mentor to Gifted and Highly Sensitive People
www.VisionsApplied.com
Leslie Seidel, Relationship/Dating Coach for Single Women
www.CoachLeslie.com
Thank you everyone!!
~ George Kao, Authentic Business Coach, www.GeorgeKao.com
To sign up for Zoom, go to www.Zoom.us — the official link. I’m not an affiliate, nor paid to do this video. Just a fan!
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What if you want to show just the speakers, when there are other participants?
1. Set up your zoom meeting to have participants' video "off" by default.
2. Have your speakers join your meeting a few minutes in advance so you can have them show their video.
3. Once people start coming on, click the "hide non-video participants" button. See how to do that on this page: https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout-
Can a cohost manage the breakout rooms? Do you know if there are any differences between host and cohost?
Good Jog. Very helpful
These tutorial videos are gonna blow up now that every school is shifting to teaching online
This is the sight where I can troll like crazy
How do you prevent late-comers from joining a meeting that's started and in progress?
Hi
I see your videos is good tutorials but now in the year 2020 the update they have is require a password .
Here are the system settings which are needed before beginning the Online Sessions
https://www.youtube.com/watch?v=mQcmbSPsiQY
Great video! If you create a breakout room, is there a time limit on how long they can be in the other breakout rooms? and can you leave the other room/s to do what the need to do privately soundwise? Thank you.
Can we hide our face there please reply anyone please.
George, this is a fantastic video and introduction, very thorough. Thanks for taking the time to put it together!
Just started using Zoom. Get video and very helpful.
Very informative and interesting… learnt a lot…alot to remember.. thank you so much.
Hi George! Can I record and send a ZOOM meeting from an iPad?
thanks, George especially on the break out rooms.
it's so helpful
Thanks a lot >
Dear Kao sensei I have 4 pages of written notes, very helpful. Many of us Profs teaching in Tokyo are now required to create on-line classes for ESL instruction….Zoom seems to be the go-to platform. I will share you tutorial with my colleague. Dan Considine
This is so helpful! I love the timestamps! Saves a lot of time. xoxo
Thanks George, that was a great tutorial on Zoom. I look forward to trying it out in my first online lesson next week.
Very interesting informative video sir thanks for that. I do have a couple questions i’m new user to zoom. Is there a possibility that people can enter a room whiteout the host being there? … because i see theire is a setting for that but when i turn that feature on that people can join without the host… it put people still in the waiting room…. i’m basic user by the way… has that something to do with basic user plan? Thank you.
hello Mr.George, your tutorial is absolutely brilliant and easy to follow. of course i have to play and play again to better understand. i just realized this apps on 2020. I feel so naive
hi, i was subs your channel because of zoom tutorial. it was good and very helpful also easy to unserstand😊
Want to zoom into my church Richmond new testiment church of God
Excellent video George. Question, do I need to buy a timeline on Zoom to have access to the breakout room?
Thanks for the tips, George. For the breakout rooms, is it possible to have multiple break-out sessions during one meeting? For ex, after the first session is completed and everyone returns to the main session, can you set-up another breakout session for another discussion segment?
Nice video George. Very clear.
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We are using http://abcdteacher.com/?utm=sfs-yt for online classes.
Is it possible to talk (audio) to all the people in the breakout rooms at the same time? Thanks
https://youtu.be/dL_hJIxAv8w